As a business owner, you likely have a long list of priorities—from managing operations and leading your team to scaling your revenue. One item that often gets overlooked, but carries significant legal importance, is the corporate minute book.
A question we hear frequently is:
“How do I ensure my minute book is compliant with Canadian regulations?”
The answer is straightforward: partner with legal professionals who understand the requirements under the Canadian Business Corporations Act (CBCA)—because trying to DIY this area can leave you exposed to unnecessary risk.
Your corporate minute book is a formal, legal record of your company’s key activities and decisions. It includes:
Articles of incorporation
Shareholder and director resolutions
Meeting minutes
Share certificates
By-laws and amendments
Registers of shareholders, directors, and officers
These records aren’t just bureaucratic paperwork—they’re essential for maintaining your corporation’s legal standing. If your minute book isn’t properly maintained, your business could face issues with investors, lenders, CRA audits, or even legal penalties.
The Canadian Business Corporations Act outlines specific rules that corporations must follow. But let’s face it—unless you’re a corporate lawyer, chances are you don’t have the time (or desire) to become an expert in federal or provincial compliance regulations.
Even within our own team at Gauvreau, we rely on our in-house legal professionals to manage this area. As business leaders, we know it’s more efficient—and safer—to leave compliance matters to specialists who live and breathe the regulatory framework.
If you’re not sure whether your corporate records are current or compliant, now’s the time to take action. Let our legal team at Gauvreau help you maintain a well-structured, compliant minute book that protects your business, supports investor confidence, and ensures you’re always meeting your legal obligations.