Is Your Corporate Minute Book Compliant?

As a business owner, you likely have a long list of priorities—from managing operations and leading your team to scaling your revenue. One item that often gets overlooked, but carries significant legal importance, is the corporate minute book.

A question we hear frequently is:
“How do I ensure my minute book is compliant with Canadian regulations?”

The answer is straightforward: partner with legal professionals who understand the requirements under the Canadian Business Corporations Act (CBCA)—because trying to DIY this area can leave you exposed to unnecessary risk.

What Is a Minute Book and Why Does It Matter?

Your corporate minute book is a formal, legal record of your company’s key activities and decisions. It includes:

• Articles of incorporation

• Shareholder and director resolutions

• Meeting minutes

• Share certificates

• By-laws and amendments

• Registers of shareholders, directors, and officers

These records aren’t just bureaucratic paperwork—they’re essential for maintaining your corporation’s legal standing. If your minute book isn’t properly maintained, your business could face issues with investors, lenders, CRA audits, or even legal penalties.

Compliance Isn’t a Guessing Game

The Canadian Business Corporations Act outlines specific rules that corporations must follow. But let’s face it—unless you’re a corporate lawyer, chances are you don’t have the time (or desire) to become an expert in federal or provincial compliance regulations.

Even within our own team at Gauvreau, we rely on our in-house legal professionals to manage this area. As business leaders, we know it’s more efficient—and safer—to leave compliance matters to specialists who live and breathe the regulatory framework.

Stay Compliant. Stay Protected.

If you’re not sure whether your corporate records are current or compliant, now’s the time to take action. Let our legal team at Gauvreau help you maintain a well-structured, compliant minute book that protects your business, supports investor confidence, and ensures you’re always meeting your legal obligations.